Lead Capture & Management · Murray, Kentucky
We build lead management systems that put every form fill, chat, estimate request, and ad lead into one dashboard, score them with AI, alert you instantly, and report back to Google and Meta which ads actually produced customers.
Website forms in one inbox, Facebook leads in another, Google lead forms somewhere else, and phone calls on a sticky note.
The customer who requested an estimate at lunch has already called your competitor by the time someone checks email.
Junk submissions crowd the inbox until the big commercial job gets missed.
You spend on Google and Facebook, but cannot tie a single closed job back to the click that started it.
Without conversion data, Google and Meta optimize for cheap clicks instead of real customers.
Plenty of buyers will happily use a calculator or a chat but will never fill in a "contact us" box.
We build what your sales process needs, from a simple unified inbox to a full system with lead-generating tools and closed-loop ad reporting.
Every source in one dashboard with statuses, notes, search, bulk actions, and CSV export. Multi-user with roles.
Each lead scored for spam and priority with rules you set, so high-value jobs rise to the top automatically.
Branded email and phone push notifications for every new lead, with quiet hours per user, plus an automatic reply to the customer.
Estimators, calculators, quote builders, and product finders that turn browsing visitors into qualified, pre-measured leads.
A custom AI agent that answers questions around the clock and records the lead when the visitor is ready.
Click IDs and UTMs captured on every lead and phone tap, with offline conversions sent to Google Ads and Meta so they optimize for real customers.
Proof, Not Promises
Tri-Turf Sod pulls leads from six sources into one AI-scored dashboard with a satellite yard estimator and a custom AI sod agent. Hitec Marine logs every form, chat, and call with its ad source, and GEC’s estimate requests flow straight into our HelmFSM field-service platform.
Client projectWebsite + lead system + AI agent
Full website design and hosting for a Tennessee sod farm, plus a lead management dashboard, a satellite yard estimator, and a custom AI "Sod Advisor" agent with live human handoff.
Client projectWebsite + e-commerce + AI agent
Custom website, hosting, phone system, and back office for a Kentucky Lake marine electronics shop and boat dealer, with HelmDMS inventory sync, an AI shopping agent, and a full online store launching soon.
Client projectWebsite + lead capture + phones
A ground-up website rebuild, owned lead capture, local SEO, hosting, and a full PBX and VoIP phone system for a licensed electrical contractor in Murray, Kentucky.
Forms, ad platforms, chat, phone, walk-ins: we list where leads come from today and where they fall through.
Who gets alerted, how leads are prioritized, what statuses you need, and what the customer receives automatically.
We build the dashboard and tools and connect your website, Google Ads, Meta, and other sources.
Once conversions flow back to the ad platforms, we review which sources produce real jobs and adjust.
The estimator, the chat, and the forms are part of the same system, so attribution and lead details are captured automatically instead of glued together.
Add your whole team without paying another monthly license for every login.
Server-side conversion reporting to Google Ads, Meta, and others tells the platforms which leads became customers, which is how bidding improves.
We also manage Google and Facebook ads, so the people reading the lead data are the same people adjusting the campaigns.
A unified inbox with alerts and attribution for an existing website is a focused project. Adding estimators, AI chat, and ad-platform conversion uploads makes it larger. Every build is quoted in writing first, with a fixed price or capped range.
It is often bundled with a new website and hosting, which keeps cost down because the forms, tools, and dashboard are built together from day one.
Contractors, landscapers, dealers, and service businesses across Murray, Paducah, Mayfield, Benton, Hopkinsville, Clarksville, and Paris, Tennessee all share the same problem: leads arriving from too many places with no follow-up system.
We are a local Murray, Kentucky team, and we will sit down with you to look at where your leads come from today before recommending anything.
Murray · Calloway County · Paducah · Mayfield · Benton · Hopkinsville · Clarksville, TN · Paris, TN · and clients nationwide
It is the place every potential customer lands, whether they filled out a form, used an estimator, chatted with an AI agent, or came from a Google or Facebook lead ad. It keeps their details, the source that brought them, notes, and status in one dashboard, and alerts your team the moment a new lead arrives.
Big CRMs are general-purpose and priced per user. We build a system around how your business actually sells, built into your website so tools like estimators and chat feed it automatically, with no per-seat fees. If an off-the-shelf CRM fits you well, we will say so and can connect your website to it instead.
Yes. We capture the ad click ID and campaign details on every lead and phone tap, then report conversions back to Google Ads and Meta server-side. That closes the loop so you, and the ad platforms’ bidding systems, know which campaigns produce actual customers.
For businesses that get a mix of spam, small jobs, and big jobs, yes. Each lead is scored for spam and priority against rules you set, such as job size or customer type, so the most valuable leads get called first and junk stays out of the way.
Usually, yes. We can connect your existing forms and ad accounts to a new dashboard. If your site is on a locked-down builder, we may recommend rebuilding it, and that often pays off in better rankings and conversion too.
Find out where your leads are leaking
Tell us how leads reach you today. We will map the gaps and show you what a single, tracked lead pipeline would look like for your business.
Ready to discuss your technology needs? Our team of experts is here to help you find the perfect solution for your business. Contact us today for a free consultation.
Phone
(270) 807-1000Service Area
Murray, KY & Western Kentucky — Remote Support Available Nationwide
Support Hours
24/7 Emergency Support
For urgent technical issues or emergency support, our team is available 24/7 to ensure your systems stay operational.